The PDF is a widely used format for transferring electronic information between computers. This file format, which was created by Adobe Systems in the early 1990s to be the digital counterpart of paper, has subsequently been used to share a wide variety of information with others.
People rely on the PDF format because the files are lower in size than their source documents and because they keep the original formatting of the papers they are converting from.
Although PDF files are designed to be impenetrable, there are situations when you need to change a PDF file type. So, what are your options? Is it feasible to make changes to a PDF document?
Is it feasible to make changes to a PDF document?
Is it possible to alter a PDF file? "Yes," is the straightforward response. Downloading a PDF file and editing its contents before resaving the revised document as another PDF is made possible by a number of different software applications. Continue reading to discover how to modify a PDF document using a variety of software tools and apps.
What is the optimal method for editing a PDF?
While each PDF editing program has its unique set of options, the fundamental steps to altering a PDF are the same regardless of which tool you use. It is possible to alter a PDF document by following the easy methods shown below:
1. Save the PDF file to your computer and open it with a PDF editing tool or software.
It doesn't matter which software application you use to edit a PDF; you must first upload the document to the program in order to begin editing it. Perhaps you're working with Adobe's own tools, or perhaps you wish to edit a PDF document using Word, Google Docs, or even your iPhone. Begin by uploading the PDF file to the PDF editing tool or program of your choice and starting from there.
2. Make changes to the PDF file
The steps you take to modify your PDF will be determined by the editing software tools you use. Regardless of how the application or app allows you to modify its documents, you want to make changes to your PDF before saving the new, updated version.
3. Save your newly created PDF file to your computer.
It's now time to convert your newly created document back to the PDF file format for safekeeping. Choosing a PDF file format when saving the revised document will prevent it from being converted back into an uneditable image of the content by the program.
In Adobe Acrobat, you may make changes to a PDF document, but how?
Adobe Acrobat is sometimes referred to as the "granddaddy" of PDF editing software, which is only fair given its long history. After all, the IT business was the one that invented the file format, and it need a mechanism to allow customers to modify Adobe PDF documents.
Despite the fact that Adobe Acrobat is not always as accessible to the average user who has not purchased Acrobat DC, it does provide straightforward methods for editing PDFs.
- By selecting "Open file," you may upload the PDF to Adobe Acrobat.
- To use the "Edit PDF" tool, select it from the drop-down menu.
- By moving components, modifying text, rearranging pages, or adding pictures, you may alter the content or visuals in a PDF document. Additionally, you may perform a spell check, apply watermarks, and more.
- Save the newly changed document by naming the file and selecting "Save" from the drop-down menu.
Using Google Docs to Make Changes to a PDF File
Google Docs, which is a free program that is accessible to virtually anybody with an internet connection, provides a quick and simple way to edit PDF documents.
- Log into Google Drive using the credentials associated with your Google account.
- Select "New" from the drop-down menu in the upper-left corner of the page.
- Select "File Upload" and go to the location of the PDF document that needs to be updated. Select "Open" from the drop-down menu.
- As soon as the upload is complete, go to the left menu and select "Recent" to view the PDF file that was recently posted. Right-click on the file and select "Open with Google Docs" from the drop-down menu that appears on the right.
- The file will open as an editable document in your default browser. Make the necessary adjustments in the same way that you would edit any other Google Docs material.
- Make a copy of the document in PDF file format.
Microsoft Word is used to edit PDF files.
Using Microsoft Word, it is straightforward to make changes to the text of a PDF document. While Word may be used to alter certain formatting and graphics, it is most effective when used to edit PDF files that include a large amount of text and images.
- To open the document, go to "File," then "Open," and finally "Save." Select the PDF file from its location on your computer.
- Following the notification that Word is creating a copy of the PDF, the program turns the material into a Word document that may be edited. (See Figure 1).
- Edit the document in the same way that you would any other Word document.
- If you save the file in PDF format, Word will automatically transform it into a new PDF.
On the iPhone, how can I edit PDF files?
In order to edit PDF files from their mobile devices prior to the introduction of iOS 15 and iPadOS15, iPhone and iPad users had to download one of a number of third-party apps from the App Store. With the 2020 launch, this has changed, and Apple customers may now edit PDFs directly from the Files app on their devices.
Prior to iOS 15, users could only view, annotate, and share PDF documents using the Files app. With iOS 15, users may rotate, insert, scan, and delete pages from PDF documents, among other things, with a few simple touches of their fingers.
- If you are using an older version of the iOS software, you need to upgrade to version 15.
- Open the Files application, navigate to the location of the PDF file, and then open it.
- If you're using an iPhone, swipe right to get a thumbnail representation of the page. For iPad users, the view will show on their screen immediately.
- When you press and hold or touch twice on the page you wish to modify, the edit menu will appear.
- You can adjust the document's orientation from this point, insert blank pages or other pages from files, scan in new pages, and even delete pages from the document's sequence at this point.
- Users may still add a blank page or fill out a form by selecting the Markup tools option from the drop-down menu.
- To save the modifications to the original PDF document, select "Done" from the drop-down menu.
Instructions on How to Edit PDF Documents on a Mac
Users of Mac computers may take use of Preview, a free tool that allows them to read and edit PDFs and other types of files. Using Preview, Apple users may highlight text, add a signature, and make text or other comments on a piece of writing.
- Make a mark near the area where you wish to put text.
- Select "Annotate" from the "Tools" drop-down menu. Select "text" from the drop-down menu and begin typing the text you wish to include in the PDF file.
- Then select "Show Markup Toolbar" from the "View" option and press "A" to make changes to the font, size, and color of the text that has been added to the PDF document.
- By toggling the highlighter symbol on or off, you may use the tool. The highlighter icon may be customized by selecting from the dropdown menu on the right side of the icon. You can also underline or strikethrough the highlight.
- If you want to delete the highlights that were applied using the Preview tool, control-click the text and select "Remove Highlight."
Programs such as Adobe Acrobat Reader, PDF Expert, and Skim may also be downloaded to allow you to edit PDF files on a Mac computer.
How to Edit PDF Documents on a Computer Running Windows
Users do not edit documents directly from the Windows operating system, but rather via the use of an application that runs on the Windows operating system. Adobe Acrobat and Microsoft Word, for example, are both available for use with Windows operating systems. Other PDF-editing apps available to Windows users include Foxit Reader, Xodo, and Inkscape, to name a few examples.
How To Edit A PDF Without Adobe - Best Tools and Software
If you don't want to use the PDF editor software that came with your device or operating system, you may download and install another one. Downloads of optional software tools are available for desktop, laptop, and mobile devices, and they may be installed on any of these platforms. While some are free or provide a free trial, others provide value in exchange for a one-time or recurring payment.
Sejda
With the free plan, users may edit, sign, and finish PDF forms online. They can also add photos to the content of a PDF document, as well as make links within the content using the online PDF editor.
Dropbox and Google Drive are two services that allow users to view their papers. Optional enhancements are available for an additional fee.
Inkscape is a vector graphics editor.
Available for use on Mac & Windows computers. The professional vector graphics software includes a PDF editor, which allows users to create, modify, and sign their PDF documents, as well as convert them into other editable file kinds, all inside the same program.
The user-friendly interface and up to 100GB of cloud storage for users' contributions distinguish the widely used PDF editing software Adobe Acrobat Professional (PDF).
EasePDF
Available on these platforms: Mac, Windows, Android, and iOS. PDF files may be converted and edited with more than 30 different features available on the web platform, such as edit, compress, combine, divide, and rotate, amongst others.
Convert PDF files into Word, Excel, and PowerPoint documents as well as JPG images and HTML pages. Documents are protected with 256-bit encryption. Optional enhancements are available for an additional fee.
Formswift is a reliable option.
Available on the following platforms: Windows, Mac, iOS, and Android. Users may convert their PDF files into editable formats using the free online PDF editor, which does not require any installation on the user's computer.
Afterward, they may make changes to the document's content and add their signature, before printing and saving it as a new PDF file.
ApowerPDF (Adobe Acrobat Power PDF)
Available on the following platforms: Windows, Mac, iOS, and Android. APowerPDF's software, which has been named one of the top online PDF editors for 2021, allows users to type directly into their PDF documents without having to download or install any software on their devices. The tool transforms PDF files into formats that may be edited by the user.
Adobe Acrobat Pro DC
With regard to PDF documents, Adobe was the first and remains the finest overall solution for producing and editing PDFs and forms. Adobe Acrobat Pro DC is the most widely used and most widely used PDF and form creation and editing software.
In addition to converting PDF files to Microsoft Office formats, the tool enables users to modify and create new files, as well as export, organize, and combine them on desktop or mobile devices. Plan prices start at $12.95 per month after a free 30-day trial period.
Nitro Pro
Available on the following operating systems: Windows. Adobe Nitro Pro customers have the ability to edit and convert PDF files, as well as create and design their own PDF files, as well as sign and distribute documents from any location.
Nitro can produce a PDF document from any printed format, as well as convert PDFs into editable documents and documents for PowerPoint or Excel. Nitro is a free download. The majority of users benefit from the software's superior security features, which also include the ability to exchange and save PDF documents. Cost: Free trial, followed by $128 per user after that.
Foxit PhantomPDF
Available for use on Mac & Windows operating systems. PDFWorks is an all-in-one solution for dealing with PDF files that includes a comprehensive set of tools for organizing and altering PDF documents.
In addition to the ability to combine and split PDF documents, Foxit PhantomPDF provides support for dragging-and-dropping pages from one document to another or inside a single document.
PDFelement (Portable Document Format)
Available for use on Mac, Windows, iOS, and Android. With this simple-to-use and user-friendly application, users can generate, modify, convert, and sign their PDF documents in minutes.
PDFElement turns scanned documents into editable PDFs, supports optical character recognition (OCR), and allows you to include a digital signature in the document. It is free to use. Cost: Free trial, with plans starting at $59 per year after that.
Xodo
Available on the following platforms: Windows, iOS, and Android. Users may edit, annotate, markup, sign, and share PDFs from their PC, mobile device, or the web using the Xodo application.
The all-in-one PDF editor also includes features for signing and filling out forms, as well as sync capabilities with Google Drive, Dropbox, and One Drive.
Modifying the Metadata of a PDF document
In addition to what you see on the page, there is more to a PDF document. Information about the PDF file is contained within its metadata, which is invisible to the user and contains information about the file's title and creator as well as subject, keywords, and copyright information.
While metadata information is largely invisible to the casual observer, it is contained inside searchable fields in the file and may thus be accessible by search engines. Generally speaking, if anything is searchable, most people will wish to optimize the information in order to improve their search ranking.
Fortunately, metadata may be updated within a PDF document; however, the exact technique differs depending on the PDF editor of choice used by the user. The Additional Metadata option may be found on the Description tab of Adobe Acrobat if you're updating metadata from within the program.
A digital signature is a type of information that is used to verify the validity of digital documents by utilizing an encrypted mathematical algorithm to verify their authenticity. It may be essential to add a new signature to a PDF file at some point in the future.
To add a signature to a PDF document using Adobe Acrobat, follow these steps:
- In order to use a digital certificate, you must get one from a recognized supplier or a service such as Adobe Sign.
- Adobe Acrobat is required to view the content.
- "Forms and Certificates" may be accessed using the Tools drop-down menu. Open the Certificates drop-down menu by selecting "Open" from the menu bar.
- Select the option to digitally sign the document.
- Continue by selecting the digital signature that you wish to include in the PDF file and pressing "Continue."
- After you've configured the signature, click "Sign."
How to Make a PDF Editable for Free
It is not necessary to spend any money on editing a PDF file. It is possible to modify a PDF for free in a number of different ways. Those who use Microsoft Office can open a PDF as an editable Word document and then resave it as a new PDF document using their existing tools.
Users of the Mac operating system may make changes to PDF documents using the Preview application from Apple. A variety of third-party tools are also available for both download and usage directly from the web, including the following: Inkscape, Formswift, Sejda, Xodo, EasePDF.
Other PDF editors, such as the popular Adobe Acrobat Pro DC, APowerPDF, FoxitPhantomPDF, and PDFelement, are available for a free trial, as are other PDF viewers.
What is the best way to make a PDF editable?
It's simple to make a PDF editable with the help of PDF editing software programs. Simply open the document in the editor and watch as it changes the PDF file into an editable Word Document or another editable file format, depending on your preferences. The following are the most often used techniques for modifying PDF documents:
- Adobe Acrobat DC is a document-processing software program developed by Adobe Systems Incorporated.
- Microsoft Word is a program that allows you to create documents in a variety of formats.
- Preview software for Macintosh
- EasePDF and Nitro are examples of third-party online PDF editors.
Changing the Text in a PDF
Text editing in a PDF document is straightforward and may be accomplished with any number of PDF editors. Simply upload the document and select the editing option from the tool's drop-down menu. As with any ordinary word processing document, you'll most likely only adjust the text with the cursor and keyboard, just as you would do with a conventional word processing document.
To update the text in a PDF document using Adobe Acrobat, follow these steps:
- Adobe Acrobat DC is required to view the PDF file format.
- "Edit PDF" will appear in the right-hand pane when you click on it.
- Use your mouse and keyboard to make changes to the text. You have the ability to add new text, alter old content, and even change the typefaces in your document.
- Save the revised file as a new PDF by selecting "Save" from the File menu.
What is the quickest and most efficient method of editing a PDF?
The quickest and most straightforward method of modifying a PDF is to open the file in PDF editing software such as Adobe Acrobat and then select the edit option.
It is also possible to convert a PDF file using an application such as Microsoft Word, where it may be changed in the same way that another editable Word file would be before being saved in a new PDF format.
What is the best way to delete pages from a PDF file?
Using a PDF editor such as Adobe Acrobat, you may remove individual pages from a multi-page PDF file that contains several pages. To delete pages from a PDF document using Adobe Acrobat software, follow these steps:
- Adobe Acrobat is required to view the PDF.
- From the right-hand pane, select the "Organize Pages" tool from the drop-down menu.
- Select the thumbnail of the page that you wish to remove from the drop-down menu.
- The page will be deleted if you click on the "Delete" icon and pick "OK" in the confirmation dialog box that appears.
- Make a copy of the PDF.
To edit a PDF document, you must first convert it to a Word document. How?
It's as simple as opening the PDF file in Microsoft Word and watching as it's immediately converted from its original PDF format to an editable Word document for further modification. Once the file has been changed, it may be saved as a new PDF.
What is the best way to remove text from a PDF for free?
Using Adobe Acrobat's free trial, it's simple to remove text from a PDF document.
- Simply select "Advanced Editing" from the drop-down menu and select the option "Touchup Text."
- Using your mouse, pick the section of text you wish to alter so that a box around it appears around it.
- You may either use the Delete or Backspace key, or you can click "Edit" from the drop-down menu and pick "Delete."
Is it possible to edit several PDF files at the same time?
PDF editing software programs that support multiple PDF documents at the same time, such as the ability to edit the same word across multiple PDFs, are available. Adobe Acrobat DC allows you to alter the same word across numerous PDF documents.
- From the Edit menu, select the Advanced Search command to begin searching for information.
- In the search dialog box, select "All PDF Documents in," and then specify the search location, such as a local disk or a network share.
- Enter the word you'd want to search for and replace it with the one you've found.
- Configure search and replace options such as "whole words only," "case-sensitive," and "include comments" by specifying them.
- It will provide a list of papers that include the term in question. Choose the appropriate file names to be modified from the drop-down menu.
- At the bottom of the box, you'll see the words "Find a term in the current document."
- A Find and Replace dialog box will display. Click on the Find and Replace button. Replace the phrase that has to be changed across numerous PDF files by typing it in and clicking "Replace."
When it comes to compressing a PDF, what works best?
Using a PDF editor, you may reduce the size of a PDF file significantly. To compress a PDF file using Adobe Acrobat, follow these steps:
- Open the "Optimize PDF" tool. The "Optimize PDF" tool may be found in the Tools drop-down menu.
- To open a file, pick Open from the drop-down menu and then select the file to be edited.
- Reduce File Size may be found in the top-level menu.
- Choose a file version compatibility option from the drop-down menu, such as Retain Existing or a different specified file format, in the dialog box.
- The Save As dialog box may be used to rename and save the file. You have the option of keeping the same name and overwriting the original PDF file, or you may pick a new name and save a new PDF document instead.
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